Group Members Runbook

Use this runbook if you joined a GOUP group and want to participate, attend events, connect with other members, or contribute to the community.

What Members Can Do

Members can use GOUP to:

  • Discover groups and events.
  • Join groups that match their interests.
  • View member directories for groups they belong to.
  • Attend events and manage their registrations.
  • Respond to invitations.
  • Submit talks when a Call for Speakers is open.
  • Share useful projects, jobs, and community updates through the right group or alliance channels.

Start with the Quickstart if you are new.

Join a Group

  1. Open the public group page.
  2. Review the group description, upcoming events, and community focus.
  3. Select Join when you want to become a member.
  4. After joining, you can access member-only areas such as the group member directory.

If you open a member directory before joining, GOUP asks you to join the group first.

Manage Your Activity

Use User Dashboard for your personal GOUP activity.

Important tabs:

  • My Events: view upcoming events and manage attendance.
  • Invitations: accept or reject alliance, group, and event invitations.
  • Session proposals: draft and manage proposed talks.
  • Submissions: track submitted talks and respond to review outcomes.
  • Profile: keep your name, bio, timezone, and profile details current.

When you have pending invitations, the dashboard shows a count and an action to review them.

Attend Events

Before registering:

  • Check event date, timezone, format, location, and eligibility.
  • Review registration questions and ticketing details if present.
  • Join the group when the event expects group membership.

After registering:

  • Watch for confirmation and reminder emails.
  • Update your registration if plans change.
  • Cancel early if you cannot attend so someone else can use the spot.
  • Complete required questions before the event if prompted.

On event day:

  • Bring the check-in QR code or follow the organizer instructions.
  • Respect the organizer's code of conduct and local event rules.

Respond to Invitations

Invitations appear in User Dashboard -> Invitations.

Common invitation types:

  • Group team invitation: join an organizer team.
  • Alliance team invitation: help manage alliance-level setup.
  • Event invitation: attend or participate in an event.

Review the invitation before accepting. If the role or event does not look right, reject it and ask the organizer to resend with the correct details.

Contribute Well

Good member contributions are specific and useful:

  • Offer to speak, mentor, volunteer, or help run an event.
  • Share a project with enough context for others to understand it.
  • Post jobs or opportunities through the correct dashboard flow.
  • Nominate members for spotlights when they shipped something worth celebrating.
  • Keep messages respectful and relevant to the group.

Avoid:

  • Joining many groups just to broadcast.
  • Sending unrelated job, sponsor, or sales messages.
  • Sharing private member information outside the group.

Troubleshooting

If you cannot see a members page:

  • Confirm you are logged in.
  • Confirm you joined that group.
  • Refresh after joining.
  • Ask a group lead if your membership looks wrong.

If you cannot register for an event:

  • Check whether registration is closed.
  • Check whether the event is full or waitlisted.
  • Complete any required profile or registration questions.
  • Contact the organizer when the event page looks inconsistent.

For more help, read Troubleshooting.